Countermeasure against the coronavirus: BCP Phase I actions
预防冠状病毒的对策: BCP 第一阶段的举措
Please be kindly informed that the following measures were determined as the measures for the phase 1 of BCP against the spread of the Coronavirus infection. Your actions based on the measures would be highly appreciated.
1. Measure for day workers:
- We recommend to avoid the busy commuting hour by using the current HR rule (flex, working at home).
- As the test case when we are forced to work from home continuously due to further expansion of the infections, we approve to work from home beyond present rule “1 day per week” limitation, however the woks executed from home should be clearly defined by the dept. manager. Regarding the attendance management of the work from home, please report the start and end time by email and register as reported. Please keep in mind, to avoid an excessive work.
- As preparations for further expansion of the infections, please identify in the respective departments that the jobs which inevitably be executed at the office and the employees who have to execute such jobs.
- In principle, the followings are prohibited; business trip to the domestic customers, the brokers, the other JSR’s offices and an attendance to domestic/overseas’ external conferences and training sessions. If the attendance is mandate, then the officers in charge need to approve it. In case of the business trip, please make any effort to reduce the possibility of the infection spread (ex. Holding a meeting outside JSR/counterparties’ place).
- Regarding the outside Japan (excluding China, HongKong and Macau) business activities, including the business trip to customers, brokers or other JSR offices and the attendance to conferences and training sessions, the respective business divisions should well consider the necessity of those activities and the approval of the officers responsible for the business is required when execute. (As announced in Feb 24, the business trip or visit to China, HongKong and Macau should be postponed or cancelled.)
- In principal, without any urgency, meetings or trainings with a large number of attendees should be postponed. For the meetings with urgency, it needs to be held with the approval by the officer in charge.
- Please voluntarily avoid any social gatherings with more than 10 people.
Body temperature check before coming to office:
- Please check and record the body temperature before coming to the office every day. If your temperature exceeds 37.5 degree Celsius, please stay at home or work at home with your superior’s approval. If the sickness lasts four days, please contact “the center for the returners and the persons in close contact with the infected persons (external organization)” and report the result to your superior. The superior needs to report it to HR of the site you belong to.
Measures for visitors:
- We’ll decline anyone’s visit whose temperature is higher than 37.5C. It is posted at the reception to ask visitor’s cooperation to measure body temperature.
- Please preliminary notify to the visitors who already have appointment or will make appointment from now that we will decline anyone’s visit whose temperature is higher than 37.5C and the visitor’s body temperature will be measured by non-contact type thermometer at the reception.
- As a result of the body temperature measurement at the reception, if the temperature is higher than 37.5C, please gently notice to such visitor to leave from JSR office area.
In case any employees got infected with the coronavirus:
- If infected, please focusing on curing the infection by following the instruction of the medical institution. If the medical institution orders the treatment period, the period will be treated as the paid vacation.
- If itʼs confirmed that you were in close contact with the infected person, itʼs highly possible that you will be asked the health observation by the authority. In that case, you need to stay at home until the heath observation period ends.
- If infected or in close contact with the infected person, it’s possible that most of the employees in the dept. to whom the person belongs can’t go to the office. Please, be ready for work at home (especially for PC access to the company data).
Information sharing system when the infection widely spreads:
- We’ll utilize not only J-Wing but also a safety confirmation service system provided by a security company (SECOM) in order to share this information with the employees.